In order to comply with the Data Protection Act and General Data Protection Regulation, Christmas Day at the Greeno (the charity) must provide guests and volunteers with the following information about the personal data you give to us:

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• the charity is the data controller for the data provided and will use the data to provide and operate the Community Christmas Day Lunch

• we will be processing your data under Legitimate Interest

• we may have acquired your information by referral from yourself, or carers or other professional bodies

• the information will not be passed on to any other third parties, or be transferred out of the EU

• the charity will keep your data for a maximum of 3 years after your last contact with us (6 years for volunteers)

• if you have any direct enquiries, contact Christmas Day at the Greeno at christmasgreeno@gmail.com or write to Christmas Day at the Greeno, The Bramleys, Dunally Park, Shepperton TW17 8LJ​

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You have the following rights:

• you have the right to be informed via Privacy Notices such as this

• you have the right to request access to and to receive a copy of any information we hold about you (including in an electronic format) - to request a copy of this information you must make a subject access request in writing

• if you find that the information the charity holds about you is no longer accurate, you have the right to ask to have this corrected

• you have the right - under certain conditions - to ask us to erase your personal data

• you may request that charity stops processing your personal data (this may delay or prevent us from you. We will seek to comply with your request but may be required to hold or process information to comply with our legal duties)

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To exercise any of these rights contact the charity (details above). You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation. The ICO will always expect you to have raised your concerns with us before submitting a complaint.